Frequently Asked Questions
I'm a presenter/speaker/session leader. Do I have to pay registration fees?
Yes. Conference fees pay for the venue and all related services as well as fund IAIAsa's operating expenses throughout the year, since member dues do not cover the per-member cost of products and services provided. IAIAsa seeks to keep costs to a minimum and affordable to as many people as possible; although conference costs are rising substantially, fees have been raised only minimally. We appreciate everyone's professional contributions, but since more than 60% of all delegates are also presenters, to keep IAIAsa operational, the Rands of each and every participant are needed.
I'm a student/from a developing country/my company doesn't support me. Is financial assistance available, or can you waive my fees?
Generally, no. IAIAsa is a non-profit association which relies on conference fees and member dues to pay for conference expenses and to provide services. However, IAIAsa actively seeks funding throughout the year, and publishes announcements if and when any funding to subsidise delegate expenses becomes available.
What is the process for placement of my presentation on the program (applicable to all presentations except for oral paper presentations)?
For convenience and consistency from year to year, to ensure that every abstract is accounted for, and to decrease the workload on the volunteer organizing committee, all abstracts are submitted online. The program committee and/or your session leader screens your abstract for compliance with submission instructions and overall suitability for the conference according to program committee instructions. The program committee or your session leader then sends you either a rejection notice or a preliminary acceptance, as quickly as possible so that you can begin to make your travel and financial plans. Next, your session leader tentatively slots your presentation on the program. The secretariat then notifies the program committee when your registration and fees have been received. The session leader then confirms your paper in his/her session and contacts you to notify you of your place on the program, provide further information and instructions about your session, and work with you, if necessary, to fine-tune your presentation.
What is the process for placement of my oral paper presentation?
Abstracts for oral paper submissions should be submitted (online) by 24 April 2019. The program committee screens your abstract for compliance with submission instructions and overall suitability for the conference according to program committee instructions. The program committee then sends you either a rejection notice or a preliminary acceptance, as quickly as possible so that you can begin to make your travel and financial plans. This notifications should be received by 3 May 2019. Full draft papers should be submitted (online) by 3 June 2019. The draft papers will be peer-reviewed by a panel. Paper review comments will be issued to authors by 15 July 2019. Authors can then update the papers and all updated full papers should be submitted via the online portal by 11 August 2019 at the latest.
Why is pre-registration and payment required for presenters?
The requirement of registration fees helps to guarantee the presence of presenters listed in the final program. In its testing phase, the policy reduced the number of last-minute drops and no-show presenters by over 50%, thus increasing the quality of the program for all delegates.
Will the papers/proceedings be published?
Full papers will be made available to conference delegates in an electronic format.